• Paralegal, Corp Governance

    Job Locations US-GA-Atlanta
    Posted Date 2 months ago(10/8/2018 9:21 AM)
    Functional Group
    Monday-Friday; 8:00 AM to 5:00 PM
  • Overview

    Americold provides temperature-controlled warehousing and transportation to food producers, restaurants, schools and retail outlets such as grocery stores. We're proud to provide an essential link in the food and beverage industry supply chain, and to play our part in ensuring families across the US and overseas can sit down together to eat.


    Based in Atlanta, Georgia, Americold owns and operates 155+ temperature-controlled warehouses in the United States, Australia, New Zealand, China, Argentina, and Canada. In North America we have over 11,000 associates and offer a wide variety of employment opportunities - from warehouse forklift operators and supervisors to accounting, customer support, engineering, transportation, and technology solutions positions.


    Primary Responsibility:

    Assist and provide a range of legal support and administration to corporate Legal Department and other business executives in daily activities and projects, primarily focused on corporate governance, organization structure, reporting and filings for publicly traded Real Estate Investment Trust and its approximately 120 subsidiary companies, foreign and domestic.

    Essential Functions:

    • Assist with all aspects of corporate governance and Board functions. Primarily focused on the preparation, filing, organization and maintenance of corporate books and records, to include by-laws, shareholder agreements, resolutions, minute books, certificates, awards, options and related documents for publicly traded Real Estate Investment Trust and its approximately 120 subsidiary companies, foreign and domestic 
    • Responsible for preparation and filing of annual reports, licenses, permit applications and other filings as needed with state and federal agencies and departments including Securities and Exchange Commission. 
    • Assist in matters involving creation, merger, disposition of corporate subsidiaries, including entity formation, entity dissolution, entity foreign qualifications, obtaining DBAs and EINS. Maintain subsidiary lists, entity charts, officer/director designations for entities. 
    • Assist the legal Real Estate function including the drafting and negotiation of Purchase and Sale Agreements, closing documents, company leases, customer rental agreements and ancillary documents including subleases, easements, licenses, subordination agreements, and other real estate transactions and documents; assist in due diligence and coordinate with outside counsel.
    • Maintain Intellectual Property files and records to include trademark applications, copyright filings, renewals and certificates.
    • Review and analyze other business documents as needed.
    • Liaison to Finance group supporting the Company’s financing, acquisition, tax, due diligence and other efforts. Perform Legal research and public searches (i.e., UCC, D&B).
    • Interact with outside counsel, internal clients and customers, to include acting as primary point of contact for external and internal corporate information requests.
    • Perform research and data collection.
    • Assist with the management of the Company’s Document Retention and Destruction Policy.
    • Administrative responsibilities include assistance managing the Company’s database information system together with the related physical files, including the update and maintenance of central electronic and original filing, copying and faxing documents as necessary.
    • Other duties upon request.


    Education, Training & Professional Experience:

    • At least 10-15+ years’ work experience in a Paralegal role managing governance documents for public companies and multiple subsidiaries
    • Prior in-house experience preferred
    • Paralegal certification preferred
    • Strong computer skills including knowledge of Microsoft applications and contract databases including specifically Excel, Counsel Link, Paperwise, or equivalents
    • Experience with Diligent or other board management software system preferred

    Knowledge, Abilities & Employment Standards:

    • Ability to communicate effectively with a variety of contacts, including outside attorneys, senior management, and business associates
    • Self-starter who relies on experience and judgment to plan and accomplish goals. Must excel in a deadline-driven environment
    • Must demonstrate in depth knowledge of corporate governance and compliance obligations affecting public companies with multiple subsidiaries
    • Must possess excellent writing, organizational, negotiation, problem-solving and interpersonal skills
    • Must have strong customer service orientation
    • Must demonstrate consistently high quality work product
    • Must be able to work independently and multitask in a fast-paced and sometimes unstructured work environment
    • Must have the ability to build systems and processes
    • Demonstrates flexibility and commitment
    • Demonstrates an uncompromising level of integrity and code of ethics and maintain a high degree of confidentiality

    Physical Requirements:
    The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

    • Requires the ability to sit for long periods of time, with frequent interruptions
    • Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
    • Requires manual dexterity with normal hand and finger movements for typical office work
    • Talking, hearing, and seeing are important elements of completing assigned tasks
    • May carry loads and occasionally lifts, carries, positions, or moves objects weighing up to 20 pounds
    • Requires the use of various electronic tools
    • Occasionally works evenings or weekends in order to complete objectives or to attend meetings 
    • Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremes
    • Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others: and respond appropriately to constructive feedback from executive management

    Americold is an Equal Opportunity/Affirmative Action Employer.



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